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Privacy Policy

We, the Fogra Research Institute for Media Technologies, take the protection of your personal data very seriously and strictly adhere to the rules of the data protection laws. Personal data is only collected on this website to the extent technically necessary. Under no circumstances will the collected data be sold.

The processing of personal data, for example the name, address, e-mail address or telephone number of a person concerned, is always carried out in accordance with the basic data protection regulation and in compliance with the data protection regulations specific to the country in which Fogra is based. By means of this data protection declaration our company wishes to inform the public about the nature, scope and purpose of the personal data that we collect, use and process. In addition, this data protection declaration is intended to inform affected persons of the rights to which they are entitled.

As the data controller, Fogra has implemented numerous technical and organisational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, Internet-based data transmissions may in principle have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, such as by telephone.

1. Definitions

Fogra's data protection declaration is based on the terms used by the European legislator for directives and regulations when the basic data protection regulation (DS-GVO) was issued. Our data protection declaration should be easy to read and understand both for the public and for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms in this data protection declaration, among others:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "person concerned"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an on-line identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Person concerned

Person concerned means any identified or identifiable natural person whose personal data are processed by the controller.

c) Processing

Processing is any operation or set of operations, carried out with or without the aid of automated means, relating to personal data such as collection, recording, organisation, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, deletion or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

e) Profiling

Profiling is any automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the job performance, economic situation, health, personal preferences, interests, reliability, conduct, whereabouts or change of location of that natural person.

f) Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific person concerned without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data is not assigned to an identified or identifiable natural person.

g) Controller or data controller

Controller or data controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union law or by the law of the Member States, the controller or the specific criteria for its designation may be provided for by Union law or by the law of the Member States.

h) Order Processor

Processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

i) Receiver

The recipient is a natural or legal person, authority, institution or other body to whom personal data is disclosed, whether or not it is a third party. However, public authorities which may receive personal data in the course of a specific investigation mandate under Union or national law shall not be considered as recipients.

j) Third party

Third party means any natural or legal person, public authority, agency or body other than the person concerned, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.

k) Consent

Consent is any freely given, informed and unequivocal expression of will by the person concerned in a specific case, in the form of a declaration or other unequivocal affirmative act by which the person concerned signifies his or her consent to the processing of personal data relating to him or her.

2. Name and address of the controller

Responsible in terms of the basic data protection regulation, other data protection laws applicable in the member states of the European Union and other regulations with data protection character is:

Fogra Forschungsinstitut für Medientechnologien e.V.
Einsteinring 1a
85609 Aschheim b. München
Germany
phone: +49 89 431 82 - 0
e-mail: info@remove-this.fogra.org

3. Cookies

The Fogra Internet pages use cookies. Cookies are text files which are stored on a computer system via an Internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string of characters which can be used to assign Internet pages and servers to the specific Internet browser in which the cookie was stored. This enables the Internet pages and servers visited to distinguish the individual browser of the person concerned from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified by the unique cookie ID.

By using cookies, Fogra can provide users of this website with more user-friendly services which would not be possible without the setting of cookies.

By means of a cookie, the information and offers on our website can be optimized in the interest of the user. As already mentioned, cookies enable us to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to enter his or her access data each time he or she visits the website, because this is done by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in the online store. The online store uses a cookie to remember the items that a customer has placed in the virtual shopping cart.

The person concerned can prevent the setting of cookies by our website at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, it is possible that not all functions of our website can be used to their full extent.

4. Collection of general data and information

The Fogra website collects a range of general data and information every time a person concerned or automated system accesses the website. This general data and information is stored in the server log files. The following can be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of an access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information which serve to prevent danger in the event of attacks on our information technology systems.

When using this general data and information Fogra shall not draw any conclusions about the person concerned. Rather, this information is required in order (1) to deliver the contents of our website correctly, (2) to optimise the contents of our website and the advertising for it, (3) to ensure the permanent operability of our information technology systems and the technology of our website and (4) to provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber attack. This anonymously collected data and information is therefore evaluated by Fogra on the one hand statistically and also with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data in the server log files are stored separately from all personal data provided by a person concerned.

We use Google Analytics to analyze website usage. The resulting data is used to optimize our website and advertising measures. Google Analytics is a web analysis service provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, United States). Google processes the data for website use on our behalf and is contractually obliged to take measures to ensure the confidentiality of the processed data. During your visit to the website, the following data, among others, is recorded:

  • Displayed pages

  • Orders including the turnover and the ordered products

  • Your behavior on the pages (for example clicks, scrolling behavior and dwell time)

  • Your approximate location (country and city)

  • Your IP address (in abbreviated form, so that no clear assignment is possible)

  • Technical information such as browser, Internet provider, end device and screen resolution

  • Source of your visit (i.e. which website or advertising medium brought you to us)

This data is transferred to a Google server in the USA. Google complies with the data protection regulations of the “EU-US Privacy Shield” agreement. Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID, which enables us to recognize you on future visits to our website. The recorded data is stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. This user-related data is automatically deleted after 14 months. Other data remains stored in aggregated form for an unlimited period of time.

5. Registration on our website

The person concerned has the possibility to register on the Internet site of the data controller by providing personal data. The personal data transmitted to the data controller is determined by the input mask used for registration. The personal data entered by the person concerned are collected and stored solely for internal use by the data controller and for the person concerned own purposes. The data controller may arrange for the transfer to one or more processors, such as a parcel service provider, who shall also use the personal data exclusively for internal use attributable to the data controller.

By registering on the Internet site of the data controller, the IP address assigned to the person concerned by the Internet service provider (ISP), the date and time of registration are also stored. This data is stored with the aim of preventing the misuse of our services and, if necessary, to enable the investigation of criminal offences. To this extent, the storage of this data is necessary to protect the person responsible for processing. As a matter of principle, this data will not be passed on to third parties unless there is a legal obligation to do so or the passing on of the data serves criminal prosecution.

The registration of the person concerned with voluntary provision of personal data serves the purpose of the data controller to provide the person concerned with content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to modify the personal data provided during registration at any time or to have them completely deleted from the data stock of the data controller.

The data controller shall, upon request, provide any person concerned at any time with information as to which personal data relating to the person concerned have been stored. In addition, the data controller shall correct or delete personal data at the request or notification of the person concerned, provided that this does not conflict with any statutory storage obligations. A data protection officer named in this data protection declaration and the entire staff of the data controller are available to the person concerned as contacts in this connection.

6. Subscription to our newsletter

On the Fogra website, users are given the opportunity to subscribe to our company newsletter. The input mask used for this purpose indicates which personal data is transferred to the person responsible for processing when ordering the newsletter.

Fogra informs its customers and business partners at regular intervals by means of a newsletter about offers from the company. The newsletter of our company can only be received by the person concerned if (1) the person concerned has a valid e-mail address and (2) the person concerned registers to receive the newsletter.

When registering for the newsletter, we also save the IP address assigned by the Internet service provider (ISP) of the computer system used by the person concerned at the time of registration as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of a person's e-mail address at a later date and therefore serves to provide legal protection for the data controller.

Personal data collected in the context of the newsletter service will be forwarded to our service provider Mailchimp. This service provider commits itself to comply with the basic data protection regulation. The subscription of our newsletter can be cancelled by the person concerned at any time. The consent to the storage of personal data, which the person concerned has given us for the newsletter service, can be revoked at any time. For the purpose of revoking the consent, a corresponding link is included in every newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the data controller or to inform the data controller in another way.

7. Newsletter Tracking

The service provider Mailchimp, which is responsible for sending out the newsletter, uses different cookie and tracking technologies. An overview of the technologies used can be found at: www.mailchimp.com/legal/cookies/. If you unsubscribe from receiving the newsletter, Fogra will automatically interpret this as a cancellation.

8. Contact possibility via the website

Due to legal requirements, the Fogra website contains information that enables rapid electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a person concerned contacts the data controller by e-mail or via a contact form, the personal data transmitted by the person concerned is automatically stored. Such personal data transmitted voluntarily by a person concerned to the data controller are stored for the purposes of processing or contacting the person concerned. This personal data is not disclosed to third parties.

9. Routine deletion and blocking of personal data

The controller shall process and store personal data of the person concerned only for the period of time necessary to achieve the purpose of storage or if provided for by the European Directives and Regulations or any other legislator in laws or regulations to which the controller is subject.

If the purpose of storage ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or any other competent legislator expires, the personal data will be blocked or deleted routinely and in accordance with legal requirements.

10. Rights of the person concerned

a) Right to confirmation

Every person concerned has the right, granted by the European Directives and Regulations, to obtain confirmation from the controller as to whether personal data relating to him are being processed. If a person concerned wishes to exercise this right of confirmation, he or she may at any time contact our Data Protection Officer or any other employee of the data controller.

b) Right to information

Every person affected by the processing of personal data has the right, granted by the European Directive and Regulation Giver, to obtain at any time and free of charge information from the data controller about the personal data stored about him and a copy of this information. Furthermore, the European Directive and Regulation Giver has granted the person concerned access to the following information:

  • the processing purposes.

  • the categories of personal data processed.

  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or international organizations.

  • if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration the existence of a right of rectification or erasure of the personal data concerning him or her or of a restriction on processing by the controller or a right to object to such processing.

  • the existence of a right of appeal to a supervisory authority
    if the personal data are not collected from the person concerned: All available information about the origin of the data.

  • the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the DPA and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the person concerned.

Furthermore, the person concerned has the right of information as to whether personal data has been transferred to a third country or to an international organization. If this is the case, the person concerned shall also have the right to obtain information on the appropriate safeguards in connection with the transfer.

If a person concerned wishes to exercise this right of access, he or she may contact our data protection officer or any other employee of the data controller at any time.

c) Right of rectification

Every person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the immediate rectification of incorrect personal data concerning him. Furthermore, the person concerned has the right to request the completion of incomplete personal data, also by means of a supplementary declaration, taking into account the purposes of the processing.

If a person concerned wishes to exercise this right of rectification, he or she may at any time contact our data protection officer or any other employee of the data controller.

d) Right of deletion (right to be forgotten)

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain from the controller the immediate erasure of the personal data concerning him/her, if one of the following reasons applies and if the processing is not necessary:

  • The personal data has been collected or otherwise processed for purposes for which it is no longer necessary.

  • The person concerned withdraws his or her consent on which the processing was based pursuant to Art. 6 para. 1 letter a DS-GVO or Art. 9 para. 2 letter a DS-GVO, and there is no other legal basis for the processing.

  • The person concerned lodges an objection to the processing pursuant to Article 21(1) of the DPA and there are no overriding legitimate reasons for processing, or the person concerned lodges an objection to the processing pursuant to Article 21(2) of the DPA.

  • The personal data were processed unlawfully.

  • The deletion of personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.

  • The personal data was collected in relation to information society services offered in accordance with Art. 8 para. 1 DS-GVO.

If one of the above reasons applies and a person concerned wishes to have personal data stored at Fogra deleted, he or she can contact our data protection officer or another member of staff of the data controller at any time. The data protection officer of Fogra or another member of staff will ensure that the request for deletion is complied with immediately.

If the personal data have been made public by Fogra and our company as the responsible party is obliged to delete the personal data in accordance with Art. 17 para. 1 DS-GVO, Fogra shall, taking into account the available technology and the implementation costs, take appropriate measures, including technical measures, to inform other persons responsible for data processing who process the published personal data that the person concerned has requested these other persons responsible for data processing to delete all links to these personal data or copies or replications of these personal data, insofar as the processing is not necessary. The data protection officer of Fogra or another member of staff will take the necessary steps in individual cases.

e) Right to limit processing

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the controller to limit the processing if one of the following conditions is met:

  • The accuracy of the personal data is contested by the person concerned, for a period of time that allows the data controller to verify the accuracy of the personal data.

  • The processing is unlawful, the person concerned refuses the deletion of the personal data and instead requests the restriction of the use of the personal data.

  • The controller no longer needs the personal data for the purposes of the processing, but the person concerned needs them in order to assert, exercise or defend legal claims.

  • The person concerned has lodged an objection to the processing in accordance with Art. 21 (1) DS-GVO and it is not yet clear whether the legitimate reasons of the controller outweigh those of the person concerned.

If one of the above-mentioned conditions is met and a person concerned wishes to request the restriction of personal data stored at Fogra, he/she may contact our data protection officer or another employee of the data controller at any time. The data protection officer of Fogra or another employee will arrange for the restriction of the processing.

f) Right to data transferability

Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to receive the personal data concerning him/her, which have been provided by the person concerned to a data controller, in a structured, common and machine-readable format. He/she also has the right to have this data communicated to another controller without hindrance by the controller to whom the personal data has been made available, provided that the processing is based on the consent pursuant to Art. 6 paragraph 1 letter a DPA or Art. 9 paragraph 2 letter a DPA or on a contract pursuant to Art. 6 paragraph 1 letter b DPA and that the processing is carried out with the aid of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, when exercising their right to data transfer in accordance with Art. 20 Paragraph 1 of the DS-GVO, the person concerned has the right to request that personal data be transferred directly from one person responsible to another, insofar as this is technically feasible and provided that this does not affect the rights and freedoms of other persons.

In order to assert the right to data transferability, the person concerned may at any time contact the data protection officer appointed by Fogra or another employee.

g) Right of objection

Every person affected by the processing of personal data has the right, granted by the European Directive and Regulation Giver, to object at any time, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her that is carried out on the basis of Art. 6(1)(e) or (f) of the DPA. This also applies to profiling based on these provisions.

In the event of an objection, Fogra shall no longer process the personal data unless we can demonstrate compelling reasons for processing worthy of protection that outweigh the interests, rights and freedoms of the person concerned, or the processing serves to assert, exercise or defend legal claims.

If Fogra processes personal data for the purpose of direct advertising, the person concerned shall have the right to object at any time to the processing of personal data for the purpose of such advertising. This shall also apply to profiling, insofar as it is connected with such direct advertising. If the person concerned objects to Fogra processing for the purposes of direct advertising, Fogra shall no longer process the personal data for these purposes.

In addition, the person concerned shall have the right to object, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her that is carried out at Fogra for the purposes of scientific or historical research or for statistical purposes in accordance with Article 89 paragraph 1 of the DS-GVO, unless such processing is necessary for the performance of a task carried out in the public interest.

In order to exercise the right to object, the person concerned may contact the Fogra data protection officer or another member of staff directly. The person concerned shall also be free to exercise his/her right of objection in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures involving technical specifications.

h) Automated decisions in individual cases including profiling

Every person concerned by the processing of personal data has the right, granted by the European Directives and Regulations, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or significantly affects him or her in a similar way, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the person concerned and the controller, or (2) is authorised by Union or national legislation to which the controller is subject and such legislation provides for adequate safeguards of the rights and freedoms and legitimate interests of the person concerned, or (3) is taken with the explicit consent of the person concerned.

If the decision (1) is necessary for the conclusion or performance of a contract between the person concerned and the responsible party or (2) is made with the express consent of the person concerned, Fogra shall take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the person concerned, including at least the right to obtain the intervention of a person on the part of the responsible party, to present its own standpoint and to challenge the decision.

If the person concerned wishes to exercise rights relating to automated decisions, he or she may at any time contact our Data Protection Officer or any other employee of the data controller.

i) Right to revoke a data protection consent

Every person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to revoke his/her consent to the processing of personal data at any time.

If the person concerned wishes to exercise his or her right to withdraw consent, he or she may contact our data protection officer or another employee of the data controller at any time.


11. Data protection for applications and the application process

The data controller collects and processes the personal data of applicants for the purpose of processing the application procedure. The processing may also be carried out by electronic means. This is particularly the case if an applicant submits relevant application documents to the data controller electronically, for example by e-mail or via a web form on the website. If the data controller concludes an employment contract with an applicant, the transmitted data is stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the data controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, unless deletion is contrary to any other legitimate interests of the data controller. Other legitimate interests in this sense include, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG).

12. Legal basis of the processing

Art. 6 I lit. a DS-GVO serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the person concerned is a party, as is the case, for example, with processing operations necessary for the supply of goods or the provision of another service or consideration, the processing is based on Art. 6 I lit. b DS-GVO. The same applies to such processing operations which are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which makes it necessary to process personal data, for example to fulfil tax obligations, the processing is based on Art. 6 I lit. c DS-GVO. In rare cases, the processing of personal data may be necessary to protect the vital interests of the person concerned or another natural person. This would be the case, for example, if a visitor to our site were to be injured and his or her name, age, health insurance details or other vital information had to be passed on to a doctor, hospital or other third party. In this case the processing would be based on Art. 6 I lit. d DS-GVO. Finally, processing operations could be based on Art. 6 I lit. f DS-GVO. Processing operations which are not covered by any of the above legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or of a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the person concerned is a customer of the person responsible (Recital 47 Sentence 2 DS-GVO).

13. Legitimate interests in the processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 I lit. f DS-GVO, our legitimate interest is the performance of our statutory activities.

14. Duration for which the personal data is stored

The criterion for the duration of storage of personal data is the respective legal retention period. After this period has expired, the corresponding data is routinely deleted if it is no longer required for the fulfillment or initiation of a contract.

15. Legal or contractual provisions on the provision of the personal data; necessity for the conclusion of the contract; obligation of the person concerned to provide the personal data; possible consequences of nonprovision

We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a person concerned provides us with personal data, which must subsequently be processed by us. For example, the person concerned is obliged to provide us with personal data if our company concludes a contract with him/her. Failure to provide the personal data would mean that the contract with the person concerned could not be concluded. Before the person concerned makes personal data available, he or she can contact our data protection officer. Our data protection officer will inform the person concerned on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.

16. Existence of an automated decision making process

As a responsible company, we avoid automatic decision making or profiling.

17. Further Information

Your trust is important to us. Therefore we would like to answer your questions regarding the processing of your personal data at any time. If you have any questions which this data protection declaration could not answer or if you wish to receive more detailed information on a specific point, please contact our data protection officer at any time using the following contact details:

Martin Buchhart
Fogra Forschungsinstitut für Medientechnologien e.V
Einsteinring 1a
85609 Aschheim b. München
Germany
e-mail: datenschutz@remove-this.fogra.org